ALL SAINTS with St. PHILIP, MAIDSTONE
and St. STEPHEN, TOVIL

ANNUAL PAROCHIAL CHURCH MEETING 2009
 

ANNUAL REPORTS and ACCOUNTS 2008

Index

Click on the title to go to the Report

 

Introduction to the Reports 2008
PCC Secretary's Report
Churchwardens Report
All Saints Deputy Churchwardens Report
St. Philip's Deputy Churchwardens Report
St. Stephen's Deputy Churchwardens Report

Electoral Roll Officer's Report
PCC Treasurer's Report and Accounts 2008

Financial Certificate 2008

Independent Examiner's Report

Accounts

 

 

 

 

22858575 22852950 (`@````````` 266 263 5 110183775 110178150

 

INTRODUCTION TO THE 2008 ANNUAL REPORTS and ACCOUNTS

 

I do welcome these annual reports and commend them to all members of our congregations for reflection. Behind them is much work: on the buildings and general running of our churches by the Churchwardens and Deputy Churchwardens, on the financial side by Christopher Payne and Lionel Marchant; on the caring and hospitality of our churches so very many persons assist. I do thank everyone for all you have contributed in so many ways to the life of our parish.

 

Much that is important is inevitably not reflected in these reports. Just to name a few things; those people who clean our churches week by week; those who help organize the Infant Singalong, the Primary School Carols and many special services and events, those who undertake minor repairs of a great variety of things.

 

2008 has seen considerable work in trying to raise funds in a difficult financial climate. St Philip’s seeks funds for improving its facilities and doing needed work to electrical matters and ceilings. All Saints is trying to raise the money for the repair of the South Nave Aisle. Every now and then amidst the often hidden work of restoration we see some results: All Saints new Lighting and Electrical Power system is an example that we have seen this year.

 

At the same time as maintenance continues the worship and pastoral side of our life continues well. It has been wonderful for us all to have Clinton Davies helping share some of the priestly ministry of the parish with Priscilla Doe and myself. We have seen several very good occasions this year, among them the Welcome Home Service to 36 Royal Engineer Regiment in March and the wonderful visit of the Archbishop of Canterbury in June.

 

We face many challenges ahead. As our accounts show, considerable financial challenges. The whole of Maidstone Deanery is finding it difficult to raise the money to pay their clergy. Several parishes, among them perhaps ourselves, may have to share a priest with another parish. It would help our work so very much if more would volunteers for numerous tasks that need doing. May God continue to bless us and guide us in the years ahead.

 

Christopher Morgan - Jones

Vicar of Maidstone

 

Return to index

 

 ALL SAINTS with St. PHILIP PCC

 

Objectives and Activities

 

All Saints with St. Philip PCC has the responsibility of cooperating with the Incumbent in promoting in the parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical.

 

Structure, Governance and Membership

 

The PCC is a charity excepted from registration with the Charity Commission. Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting in accordance with the Church Representation Rules.

 

During 2008/9 the Membership of the Parochial Church Council was:-

 

All Saints   St. Philip   St. Stephen Until
           
Member Until  Member Until Member  
Mary Wheeler    2009 Michael Hocking  2011 Anne King 2011
Susan Manuell 2009 Alan Gupwell 2010    
Peter Richards 2009 Carol Gupwell 2010*    
Paul Crease 2010        
Linda Cooper 2010        

                                                   * In place of Hiliary Eastgate Resigned 2008              

Co-opted

Christopher Payne  2009

Denise Joy      2009

 

Ex-officio

Churchwardens

 

David Freed 2009 *

Mollie Neaves 2009

 

Deputy Churchwardens Deputy Churchwardens Deputy Churchwarden

All Saints                         St. Philip                             St. Stephen

 

Roger Manuell    2009           Diane Daniels    2008*                Marion Brookes  2009

Geoffrey Lay       2009           Barbara Cook     2009

                                               * Resigned 2008

 

Deanery Synod

Lionel Marchant    2012*  Paul Fletcher  2011

Paul Farrant    2011   

David Freed    2011

Pamela Ratcliffe    2011

* as a Member of the Diocesan Synod

 

Clergy

The Revd. Canon Christopher Morgan-Jones

The Revd. Priscilla Doe

 

Meetings of the PCC

 

The Agendas and Minutes of the PCC and its subsidiary Committees are made available in all Worship Centres. The following is a summary of matters discussed during 2008.

Total membership of the PCC for 2008 = 24

Average attendance for 2008 = 15

Percentage attendance for 2008 = 62.5%

 

Correspondence for the PCC should be addressed to the Secretary Lionel Marchant, 7 The Platt, Sutton Valence, Maidstone, ME17 3BQ

 

Meeting 11th February 2008

 

Possible attendance 24. Actual attendance 19. Percentage attendance 79%

 

The Minutes of PCC Sub-Committees were received - Standing Committee 21st January 2008,Youth Committee 1st October 2007, All Saints Committee 29th January 2008, St. Philip’s Church and Centre Committee 27th November 2008 and 22nd January 2008.

 

The Treasurer presented the current financial position. The accounts for St. Philip’s Church and Centre were also presented.

 

It was noted that:-

(a) The repairs to the Monckton War Memorial in All Saints churchyard had been completed.

(b) Recommendations in All Saints Quinnquennial Report will be dealt with by All Saints Restoration and Development Trust.

(c) St. Philip’s Quinnquennial was due to take place on the 14th February.

(d) Refurbishment of All Saints Tower Clock had been completed.

(e) A Faculty authoring the electrical work to All Saints lighting and power supply had been received.

(f) A Grant offer from English Heritage for the restoration of All Saints south nave aisle roof had been received.

 

Also discussed were:-

 

(a) Arrangements for the next Stewardship Renewal were discussed and an analysis of Stewardship Cards received from the 2008 Renewal.

(b) Up-dates on the restoration and improvements projects underway at All Saints and St. Philip’s

(c) St. Philip’s 150 Celebration

(d) Services and work at St. Stephen’s

(e) Pastoral Care

(f) Archbishop Courtenay School

(g) Toilet provision in All Saints College Room.

(h) Child Protection and the CRB

(i) Electoral Roll applications.

 

Meeting 15th April 2008

 

Possible attendance 24. Actual attendance 11. Percentage attendance 46%

 

Minutes of the PCC Meeting on the 11th February 2008 were received and approved as were the Minutes of the Standing Committee on the 21st January 2008.

 

The Treasurer presented the current financial position for presentation at the APCM.

 

The following matters were discussed:-

 

(a) Procedure for the 2008 APCM including and up-date of the Electoral Roll from the Electoral Roll Officer for presentation at the APCM.

(b) The Parish Pastoral Care scheme

(c) Refurbishment of the College Room toilets

(d) Child Protection and the CRB

 

Meeting 28th April 2008

 

Possible attendance 24. Actual attendance 17. Percentage attendance 71%

 

The Meeting was convened by the Chairman solely for the purpose of electing Officers of the Parochial Church Council for the year 2008/9

 

Co-Option of Members                                                                        

Mr Christopher Payne and Mrs Denise Joy were co-opted. 

 

Elections

Lay Vice Chairman: Mr Lionel Marchant

PCC Treasurer: Mr Christopher Payne

PCC Secretary: Mr Lionel Marchant

St. Philip’s Centre Treasurer: Miss Elizabeth Askew

Community Treasurer: Mr Keith Sharp

Electoral Roll Officer: Mr Michael Hocking

Stewardship Recorder for All Saints: Mr Keith Sharp

Stewardship Recorder for St. Philip’s: Mrs Margaret Stephens

Stewardship Recorder for St. Stephen’s: Mr David Freed

Parish Child Protection Officers: Mrs Diane Daniels and Mrs Denise Joy.

Criminal Records Bureau Officer: Mrs Suzanne Payne.

 

Meeting 17th June 2008

 

Possible attendance 24. Actual attendance 11. Percentage attendance 46%

 

The Minuets of the PCC meeting on the 15th April 2008 and the 28th April 2008 as well as the Minutes of the Standing Committee on the 3rd June 2008, St. Philip’s Church and Centre Committee on the 9th June 2008 were received and approved.

 

Reports were received on the following subjects:-

 

(a) The Treasurer presented information about the current financial position.

(b) The restoration and refurbishment projects at All Saints and St. Philip’s.

(c) The Parish Pastoral Care Scheme

(d) Archbishop Courtenay School

(e) The refurbishment of the College Room toilets.

(f) Child Protection and the CRB

 

Meeting 7th October 2008

 

Possible attendance 24. Actual attendance 14. Percentage attendance 58%

 

The Minutes of the PCC Meeting on the 17th June 2008, Standing Committee on the 16th September 2008 and St. Philip’s Church and Centre Committee in August 2008 were received and approved.

 

Reports were received on the following subjects:-

 

(a) The Treasurer presented information about the current financial position.

(b) The restoration and refurbishment projects at All Saints and St. Philip’s.

(c) A report from the newly constituted Stewardship Committee

(d) The Parish Pastoral Care Scheme

(e) Archbishop Courtenay School

(f) Child Protection and the CRB

 

A letter received from the Secretary to Churches Together in Maidstone was discussed.

 

Lionel Marchant

Lay Vice Chairman and Secretary

 

Return to Index

 

REPORT of the CHURCHWARDENS

On the FABRIC of

ALL SAINTS CHURCH and St. PHILIP’S CHURCH

 

We report on the condition of our two church buildings.

 

All Saints Church

 

Quinnquennial Report

During the year the Quinnquennial Report was received from our architect. The recommendations of the report are being dealt with in conjunction with All Saints Restoration Trust as finance permits.

 

Roofs

All Saints church has seven roofs all of which are inspected during the year by our architect and appropriate church officers. Six of the roofs are lead. Of these six four have been restored over recent years. During 2008 All Saints Restoration Trust began the process of restoring the south nave aisle roof for which a Faculty has been obtained. This work is expected to cost in the region of £230,000. The main nave roof and vestry roof remain serviceable for the time being.

 

Lightning Certificate

The church has a valid Lightening Conductor Certificate.

 

Rainwater disposal

Rainwater goods leave the church by way of soakaways. The church does not have main drainage. During the year lead drain pipes were stolen during the height of lead thefts from churches. This situation will be addressed as soon as funds permit.

 

Miscellaneous

During 2008 a new electrical power and lighting system was installed in the church and the appropriate certificates obtained. The new electrical scheme cost approximately £110,000 funded by All Saints Restoration Trust.

 

The organ is used on a regular basis and is tuned at least three times each year. Minor maintenance work is carried out at the time of a tuning visit. During the year the electrical switchgear that is the link between the mains electricity supply and the organ blower failed. On inspection it was found that the switchgear had been installed in December 1902! Because electricity has to be converted from AC to DC to run the organ blower new switchgear had to be specially made and installed at a cost of approximately £4,500 funded by All Saints Restoration Trust.

 

All Saints has a contract for the supply and maintenance of appropriate fire extinguishers.

 

The churchyard is in the care of Maidstone Borough Council who are regularly advised when trees or vegetation become a threat to the church building.

 

All doors function as required and are marked as exits on the Emergency Evacuation Plan displayed in the church and in service books as they are printed.

 

The heating system functions correctly although the temperature in the church does not always reflect this. Usually this is due to the fact that doors are left open thereby allowing heat to exit the building. All Saints Restoration Trust together with our architect are investigating possible improvements.

 

The window ventilators situated in the chancel roof area function as required.

 

The audio system continues to function satisfactorily.

 

The bells, fittings and clock are all in satisfactory order the clock having been repaired during the year.

 

A meeting has been arranged for the Crime Prevention Officer to give advice on security of the church.

 

Every matter that we have reported upon requires the time and skill of a small number of people to mitigate the cost of professional services. To everyone concerned we give our grateful thanks.

 

St. Philip’s Church

 

Quinnquennial Report

During the year the Quinnquennial Report was received from our architect. The recommendations of the report are being dealt with as finance permits.

 

Roofs

The North roof the gutters have been cleaned.  South Elevation Roof Some tiles replaced.

 

Entrance Hall Ceiling

The ceiling has been clad with 300mm PVC ship lap planks with 100mm of insulation behind them at a cost of £4,400 funded jointly by Church and Friends of St Philip Community Centre Trust.

 

Quiet Room and Coffee Bar.

These ceilings need to be repaired as soon as funds are available.

 

Some of the Buttresses will need re-pointing in the future

 

Lightning conductor

Earth Bonding work has been carried out to the Lightning Conductor and a Lightning Certificate has been issued to St Philips Church.

 

Rainwater goods generally

Rainwater pipes are inspected regularly by a member of the congregation

 

Rainwater gullies

Work has been carried out to clear debris from the Gullies

 

Electrical inspection and report  

Following an electrical inspection remedial work has been carried out and an Electrical Installation Certificate has been issued and is valid until the next Quinnquennial Report is due.  Cost of work £2400

 

Lighting

Included in the electrical work were some safety items relating to lighting and are part of the Electrical Installation Certificate.

 

Organ tuning/inspection

The Organ is used on a regular basis and is tuned three times a year.

 

Organ Maintenance

The blower malfunctioned and this was repaired in house.

 

Fire extinguishers

The contract has been terminated with Chubb and a new contract taken out with Kent Fire Protection.

 

Vegetation close to church walls

Regular maintenance is carried out by members of the congregation.

 

Doors and door furniture

All doors function as required all have illuminated Exits signs above them.

 

Heating

Work has been carried out on some of the heaters to make them more efficient and where possible quieter.

 

Audio system

This is used on a regular satisfactory basis

 

Bell frame

The frame is in a satisfactory condition.

 

David Freed            Mollie Neaves

Churchwardens

 

Return to Index

 

ALL SAINTS CHURCH ACTIVITIES

 

We are happy to report that the church is used throughout the year for a variety of services, concerts and other events.  We are particularly pleased when the full capacity of All Saints is used and this has happened on a number of occasions in 2008, not only at the Christmas services but also at remembrance, civil and other services and events.

 

Organising the services and supporting the clergy are a number of people for whom thanks are due. It often falls to David Freed and Lionel Marchant to organise the services and other events.  Our services would feel very much the poorer without the good music we enjoy, so particular thanks are due to Peter Richards and the choir, supported by the organists Lionel Marchant and Brian Moore.

 

The running of services is assisted by many who welcome, act as Sidesmen and servers, read the lessons, and administer the wine. Thanks are due to everyone concerned. We are also grateful to those who care of the young during our services both in the crèche and Sunday School.

 

The bell ringers, led by Graham Heath, are to be thanked not just for the bell-ringing but for maintaining the tower and the bells.

 

We are very grateful not only to those help us with our various rotas on a regular basis but also to those to step in to help, very often at little or no notice.

 

We are still seeking further assistance in two areas. Firstly, more help is required to clean the church which is currently takes place on a Friday morning under the guidance of Susan Manuell. Secondly, more helpers are sought for the newly re-launched Saturday Market currently organised by Mary Shaw. This not only contributes to the funds of All Saints Restoration Trust and the PCC but equally importantly allows the church to be opened on Saturdays.  If you feel you can help in any way, please speak to us.

 

Roger Manuell Geoffrey Lay

                                              Deputy Churchwardens

 

Return to Index

 

St. PHILIP'S CHURCH ACTIVITIES

 

As Deputy Churchwarden for St Philip’s I would like to report on the variety of events that took place during 2008.

 

Mission and Outreach

 

The Coffee and Chat group, a happy and thriving group, continued providing a welcome to everyone on a Tuesday morning.

 

Seedlings who meet on Wednesday afternoons under the guidance of Clair Green have considerably  grown in numbers and is very successful.

 

Lent and Advent Clubs, the number of children attending was been down slightly but those that have  come attended on both the event days. Activities were varied and successful thanks to David Freed and his band of helpers. Godly play was lead by Priscilla Doe  and is something that both children and adults enjoyed.

 

Concerts - several have taken place during the year, Noah and the Floating Zoo, The Gift and George Hamilton IV. People from churches across Maidstone joined our choir to take part in the first two concerts. All the concerts were well attended and we thank Nancy Davies, Keith Ashford and Friends of St Philip’s Community Centre for organizing these events.

 

Social Evenings - A variety of events have taken place: Harvest Supper, Carols and Mince Pies, Chinese New Year evening, Quiz and Shrove Tuesday Pancake evening.  These evenings bring many different people into the building and are most enjoyable. A big thank you to everyone who organized and ran them.

 

Worship

 

The Second Sunday service of the month is generally directed towards families and our Uniformed organizations. These services are lead by different groups with a variety of styles and were mostly well attended.

 

The Youth Church. Until recently has been meeting on the third Sunday under the guidance of Stephanie Clarke and Emma Starks. The group was making a contribution to the fourth Sunday service but unfortunately with members now at university it has stopped meeting. It is hoped that the group will start up again in the near future.

 

The Harvest Festival was well attended by the Uniformed groups their parents and members of the congregation.

 

The Carols and Reading Service was down in numbers attending but the Choir was outstanding with their contribution. It is felt that the evening time did not suit and that there was also a lack of advertising within the parish.

 

The Christingle Service was a great success there being such a big congregation that extra chairs had to be put in the church to accommodate everyone.

 

The Choir continues to play an exceptional part in our worship. Under the guidance of their choir mistress Nancy Davis who has stretched them to sing with confidence resulting in a wider variety of music.

 

Music Accompanists we are most grateful to the Rota of musicians that support our worship week by week.  

 

Clinton Davis has joined the ministry team of Christopher Morgan-Jones and Priscilla Doe having retired from full time ministry and being invited by Christopher Morgan-Jones to take services in the parish. We are most grateful to Clinton for his involvement at St Philip’s.

 

The Lent Course was lead by Clinton Davis on the York Course theme of Faith, Hope and Love, taking five sessions of reading, listening to tapes and discussion. The course was well attended from all the parish. Participants were asked to complete a questionnaire with a view to see what further study might take place to challenge our faith.

 

Our thanks to all who administer the chalice, serve at the altar, provide bread for Holy Communion, read the lessons and lead our intercessions. It is good to see Ray Stephens, our Sacristan, back leading the servers after some ill health.

 

The Scene Setters (and those behind the scenes)

 

The contribution that the sidesperson's make is invaluable.

 

The flower arrangers, under Daphne Lee, provide, as always, beautiful displays to enhance our worship particularly on special occasions.

Sunday mornings would not be the same without our fix of tea and coffee provided with a welcome smile and a biscuit or two. Now that we have reverted to having refreshments after the morning service it is well attended and gives a better opportunity of meeting one another. Many thanks to those who provide this service.

 

Our band of cleaners are no more!  No meaningful response has been received for volunteers to assist with the cleaning of the church.  The Big Clean, a twice a year event, does continue to be successful.

 

The Craft Group continue their hard work on our behalf, cutting, sewing and sticking all manner of things for our fund raising activities. They meet on the second Tuesday evening of each month, 7pm to 9pm, come along you will be made most welcome.

 

Finally, but not least, thank you to Kenny Joy who keeps our church clock going.

 

Summary of Activities 2008

4th May - Celebration of St Philip’s Patronal Festival.

5th May - Victorian Market.

20th September - St Michaelmas Fair Coffee Morning

4th October - Quiz evening

3rd December - Carols and Mince Pies.

22nd November - Christmas Fare

6th December - The Gift

16th December - George Hamilton IV

 

St Philip’s Centre

 

Janet Dredge continues to promote the use of the Centre, keep running costs down, take bookings and generally see to its use. Janet is also secretary to the Church and Centre Committee demonstrating much patience and hard work for which we are most grateful. We are also indebted to Elizabeth Askew, Centre Treasurer, who provided a very valuable service presenting concise and clear accounts. Unfortunately Elizabeth has had to stand down as treasurer due to pressure of work and we thank her for her dedication to the committee.

 

The Centre continues to be used by local groups however the finances to run it are continuing to be tight.  We are grateful to the charitable trust, Friends of St Philip’s Community Centre, who have helped finance emergency repairs such as the ceiling in the entrance hall. Ken Bridges and Michael Hocking do a tremendous amount of maintenance which saves money and we thank them very much.

 

We see the Centre as providing a need for the local community and we would encourage other groups from all parts of the parish to use it. The following list gives an idea of the range of ages and interests already catered for : Uniformed organizations, Seedlings, Marlin School of Dance, Martial Arts Group, Coffee and Chat, U3A, NACRO, Tap Dancing, Town Women’s Guild and Craft Group.  In addition local groups such as gardening societies, camera clubs, The Collis Field Trust and the Local Election Officer also use the Centre on a less regular basis.

 

Gardening and tidying up - Now and again a band of parishioners meet on a Saturday morning to maintain the grounds. It is quite a sociable event with the occasional bacon butty and always tea and coffee being provided. A range of skills is brought together and the area around the church always looks much better for their efforts.

 

THANK YOU

 

To the many people who contribute to making our Church and Centre a special place and we hope we have not offended anyone who gives freely of their time and has not been mentioned. Everyone of our congregation at St Philip’s has made a real contribution and if anyone has been omitted please accept our apologies and our grateful thanks.

 

We look forward to continuing to making progress in our aim to be a hospitable place for worship and to enrich the life of our local community.

 

Barbara Cook

Deputy Churchwarden

 

Return to Index

 

ST. STEPHEN’S CHURCH ACTIVITIES

A Report has not been received from the Deputy Churchwarden

 

Return to Index

 

 ELECTORAL ROLL 2009

 

 

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

                         

All Saints Resident

  42

  35

  40

  30

  46

  41

  33

  41

  40

  38

  37

  36

All Saints Non Resident

  72

  72

  69

  67

  56

  58

  54

  55

  55

  51

  55

  53

St. Philip’s Resident

  52

  50

  58

  53

  60

  60

  59

  54

  53

  40

  40

  36

St. Philip’s

Non Resident

  15

  16

  18

  21

  21

  21

  19

  18

  16

  14

  13

  17

St. Stephen’s Resident

    0

    0

    0

    0

    0

    0

  10

  11

    9

  10

  10

    7

St. Stephen’s

Non Resident

    0

    0

    0

    0

    0

    0

    4

    5

    5

    6

    6

    6

Total

181

173

185

171

183

180

179

184

178

159

161

155

 

Michael Hocking

Electoral Roll Officer

 

Return to Index

 

FINANCIAL STATEMENT 2008

Report of the PCC Treasurer

 

Once again it has been a disappointing year for our Parish from a financial point of view. We have failed to pay our Parish Share to the Diocese, falling some £19,000 short. In addition our income from parishioners and visitors, be it gift aided or not, was down at both All Saints and St Philip’s by a total of £2,934 (4.53%), very similar to 2007. However it is the Balance Sheet on page 15 that I would like to comment on in this report.

 

It can be seen that our Net assets/Funds at the end of 2008 are £-36,043 (2007 £23,626). This means that not only do we have more liabilities than assets but our net assets have declined in 2008 by £59,669. So where has the money gone? This can be broken down into four main areas:

 

1. The PCC took a decision to close the Fabric and Legacy accounts held with the National Savings and Investments. As can be seen on page 18 these accounts amounted to £9,101 and £18,008 respectively. The balances were transferred to All Saints Restoration and Development Trust as they were set up with donations and legacies from All Saints Parishioners.

2. The cost of the refurbishment of the College Room toilets came to £5,523 (see page 21)

3. St Philips Church had emergency electrical works and refurbishment of part of the ceiling totaling £9,364 (see page 21). Almost half of this sum, £4,156, was recovered from St. Philip’s Centre funds and Friends of St Philips Community Centre Trust (see page 20).

4. Finally the loss from the ordinary income and expenditure accounts of All Saints (£10,646) and St Philips (£12,208) is as shown on page 17. This page is merely a summary of the more detailed accounts shown on pages 20 and 21.      

 

How can we keep functioning if we have more liabilities than assets? The answer can be found by looking at page XXX and the note on Creditors. It can be seen that of the £81,256 we owed at the end of 2008, £76,943 was due to the Diocese as unpaid Parish Share going back as far as 2002. Whilst I will continue to ensure that we pay as much Parish Share out of Ordinary income each year as we are able it seems unlikely that this figure will diminish in the near future.

 

The accounts are prepared on the accruals basis. This means they show the position if all income had been received and all expenditure paid by the end of the year. Detailed debtors and creditors arising from this are shown on page 22. 

 

The following is a more detailed analysis of  the accounts:

BALANCE SHEET page 15

I have already commented above on the reduction in net assets of the parish and so I confirm the net assets at 31 December 2008 stood at -£36,043 (2007 £23,626).

 

STATEMENT of FINANCIAL ACTIVITIES page 16

This page is a summary of pages 17, 18 and 19.

For a breakdown of General Purposes Funds see page 17

For a breakdown of Other Unrestricted Funds see page 18

For a breakdown of Restricted Funds see page 19

 

STATEMENT of FINANCIAL ACTIVITIES General Purposes Funds page 17

This page represents the Parish Ordinary and Extra Ordinary income and expenditure items that are shown in more detail on pages 20 and 21.

 

All Saints with St Philip Ordinary Account

It has already been stated that Planned Giving in the Parish has decreased in 2008 over 2007. Our giving through Gift Aid has particularly been badly hit but is probably an accurate reflection in the reduction of “active” parishioners attending church. In addition all of our other main streams of income have also reduced, with the exception of sundry income. I would also like to point out that collections and giving from the congregation at St Stephens totaled £193 (2007 £557) Because of column limitations in the presentation of these accounts, this amount is included with All Saints income.   

 

Most categories of expenditure are close to or even below the sums spent in 2007. However there are  two notable exceptions – Parish Share about which we can do very little and church running expenses which have increased by £2,119 (10.25%). The utility bills for private properties have increased  dramatically in the last 18 months and the same is true for our church buildings. This increase has occurred despite measures taken at both churches to reduce the amounts of units used particularly for heating . For example in the winter of 2008/09 All Saints church used 27 units of gas per day  (upd) down from 46upd in the same period  2007/08. However the cost per day has remained the same at £38 because the price of a single unit has increased by 41%. Prices for gas and electricity have now begun to fall and so it is now a good time to explore the possibility of changing suppliers.

 

All Saints with St Philip Extra Ordinary Account

This account continues to be used for income and expenditure of a one off nature. Income at All Saints shows a final grant received in respect of repairs to the war memorial in All Saints churchyard.  The College Room toilets were refurbished at a cost of £5523.

 

St Philips spent £9,364 on emergency electrical repairs in the Church and Centre and on installing cladding on the ceiling in the “entrance hall”. The Centre and the Friends of St Philips Community Centre were able to contribute £4,156 towards these costs as shown on page 20.  

STATEMENT of FINANCIAL ACTIVITIES Other Unrestricted Funds page 18

 

Fee Account – This is a clearing account for monies received and paid under the headings shown. It includes PCC Fees earned from weddings and funerals and also monies received from use of All Saints  Church by third parties. This continues to be an important source of income for All Saints and special thanks must go to Lionel Marchant for developing this income stream. These fees are transferred to the main PCC account on a regular basis.

 

Community Account – The figures show a small deficit of £65 for the Parish magazine.

 

St. Philip Centre – The Centre has recorded a surplus of £726 this year. We are very grateful to Elizabeth Askew the Centre Treasurer for her support and hard work during the year.

 

All Saints Church Shop – The shop has recorded a small deficit of £66 due in part to a donation of £240 to All Saints Restoration and Development Trust.

 

All Saints Bellringers – The accounts show a surplus of £886 for the society.

 

Organ & Choir Fund – The figures reported show an increase in the fund of £126.

 

The remaining funds (Legacy, Fabric and Minibus) on this page were controlled by the PCC and were closed during the year. The legacy and fabric funds were transferred to All Saints Restoration and Development Trust and the Minibus account to PCC general funds.

 

STATEMENT of FINANCIAL AFFAIRS – Restricted Funds page 19

 

These are two small investments held by the Canterbury Board of Finance (CBF) and the Official Custodian for Charities. All income deriving from these funds is expended as shown.

 

I would like to give my thanks to all those who work tirelessly behind the scenes banking and recording monies, keeping accurate records and ultimately helping me with the productions of these combined accounts.

 

Return to Index

 

FINANCIAL CERTIFICATE 2008

 

We certify that the Accounts shown on pages 15 to 20 of this booklet were presented to and approved by the Parochial Church Council of All Saints with St. Philip, Maidstone at a meeting of the Council held at 7.30pm on the 16th April 2009 in St. Philip’s Church Centre, Waterloo Street, Maidstone, Kent.

 

Christopher Payne          
Honorary Treasurer
All Saints with St. Philip PCC

 

Lionel Marchant
Lay Vice Chairman

All Saints with St. Philip PCC

 

Return to Index

 

INDEPENDENT EXAMINER’S REPORT

 

 TO THE PAROCHIAL CHURCH COUNCIL OF

ALL SAINTS WITH ST. PHILIP, MAIDSTONE.

 

This report on the financial statements of the PCC for the year ended 31st December 2008, which are set out on pages 12 to 19 is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (‘the Regulations’) and S.43 of the Charities Act 1993 (‘the Act’).

 

Respective Responsibilities of Trustees and Examiner

 

As the members of the PCC you are responsible for the preparation of the financial statements; you consider that the audit requirement of Regulation 5 and Section 43(2) of the Act do not apply.  It is my responsibility to issue this report on those financial statements in accordance with the terms of Regulation 5.

 

Basis of Independent Examiner’s Report

 

My examination was carried out in accordance with the General Directions given by the Charity Commission under Section 43(7)(b) of the Act and to be found in the Church guidance, 2006 edition, issued by the Finance Division of the Archbishops Council.  That examination includes a review of the accounting records kept by the PCC and a comparison of the financial statements with those records.  It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as Trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the financial statements.

 

Independent Examiner’s Statement

 

In connection with my examination, no matter has come to my attention:

 

1)  which gives me reasonable cause to believe that in any material respect the requirements

 

·   to keep accounting records in accordance with Section 41 of the Act; and

 

· to prepare financial statements which accord with the accounting records and to comply with the requirements of the Act,  and the Regulations have not been met; or

 

2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements   to be reached.

 

 

 

 

 

Allan R. Hickie ACA

Spain Brothers

Thames House,

Roman Square,

Sittingbourne, Kent.

 

Return to Index

 

ACCOUNTS

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE        
                     
  BALANCE SHEET                
  AT 31 DECEMBER 2008              
                     
    General   Other       Total    Total 
    Purposes   Unrestricted   Restricted   Funds   Funds
    Funds   Funds   Funds   2008   2007
Fixed Assets                    
Equipment   0           0   0
Official Custodian for Charities 4474       717   5191   6802
CBF Funds   0       1945   1945   2612
                     
    4474   0   2662   7136   9414
                     
Current Assets                    
Stock     0   73   0   73   243
Debtors     0   0       0   1074
Cash at Bank and in Hand 25930   12074       38004   73442
                     
    25930   12147   0   38077   74759
                     
Liabilities : Amounts falling due                 
  within one year                  
Bank overdraft               0    
Creditors     81256   0       81256   60547
                     
    81256   0   0   81256   60547
                     
Net Current Assets   -55326   12147   0   -43179   14212
                     
NET ASSETS   -50852   12147   2662   -36043   23626
                       
                     
FUNDS     -50852   12147   2662   -36043   23626

 

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE          
                       
  STATEMENT OF FINANCIAL ACTIVITIES              
  FOR THE YEAR ENDED 31 DECEMBER 2008            
                       
      General   Other       Total    Total 
      Purposes   Unrestricted   Restricted   Funds   Funds
      Funds   Funds   Funds   2008   2007
Incoming Resources                    
Incoming Resources from donors 61858   0       61858   64792
Other voluntary incoming resources 9797   0       9797   11840
Incoming resources from operating activities                  
to further the Council's objects   440   52886       53326   51277
Resources from other funds   10551   0       10551   9671
Other incoming resources   0   0       0   0
Income from investments   661   585   128   1374   2239
Total incoming Resources   83307   53471   128   136906   139819
                       
Resources Used                      
Cost of Generating Funds   146   0       146   280
Grants       285   0       285   690
Transferred to other Funds   540   10011       10551   9671
Activities directly related to the work of                  
the church   96001   42046       138047   134215
Church Management and administration 2737   0   128   2865   2962
Other Expenses     15053   27349       42402   9978
Total Resources used   114762   79406   128   194296   157796
                       
Net Incoming (Outgoing) Resources -31456   -25935   0   -57391   -17977
Proceeds on disposal of investments         0   0   0
loss on sale of investments   0       0   0   0
Increase in market value of Investments                  
Unrealised   -1363       -915   -2278   214
Balances at 1st January 2008   -18033   38082   3577   23626   41389
Balances at 31st December 2008 -50852   12147   2662   -36043   23626

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE            
                         
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS          
      at 31 DECEMBER 2008              
          All saints St Philip All saints St Philip        
General Purposes Funds All Saints St.Philip X-Ord X-Ord X-Ord X-Ord Other Total   Total
      Ordinary Ordinary Non-Cap Non-Cap Capital Capital Investments 2008   2007
                         
Incoming Resources                      
Incoming Resources from donors 44401 17457   0       61858   64792
Other voluntary incoming resources 2954   2688 4156       9797   11840
Incoming resources from operating activities                  
to further the Council's objects   440 0           440   280
Resources from other funds   10159 392           10551   9671
Other incoming resources                 0   0
Income from investments   6 3   156 174 103 219 661   948
Total incoming Resources   57959 17852 2688 4312 174 103 219 83307   87531
                         
Resources Used                        
Cost of Generating Funds   60 86           146   280
Grants           0 285       285   300
Transferred to other Funds   0           540 540   0
Activities directly related to the work of                    
the church   66821 28961         219 96001   93329
Church Management and administration 1724 1013           2737   2849
Other Expenses         5690 9364       15053   9978
Total Resources used   68605 30060 5690 9649 0 0 759 114762   106736
                         
Net Incoming (Outgoing) Resources -10646 -12208 -3002 -5337 174 103 -540 -31456   -19205
Loss on sale of investments                 0   0
Increase/(decrease) in value of                       
investments               -1363 -1363   130
Balances at 1st January 2008   41041 -6215 -10493 -3973 -48561 3208 6960 -18033   1042
Balances at 31st December 2008 30395 -18423 -13495 -9310 -48387 3311 5057 -50852   -18033

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE                
                             
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS              
      AT 31 DECEMBER 2008                  
                             
          St Philip All saints   Organ &            
Other Unrestricted Funds Fee Community  Centre Church All Saints Choir  Legacy Fabric   Total   Total
      Account Accounts Accounts Shop Bellringers Fund Account Account Minibus 2008   2007
                             
Incoming Resources                          
Incoming Resources from donors                   0   0
Other voluntary incoming resources                   0   0
Incoming resources from operating activities                      
to further the Council's objects   38611 1126 10082 349 2643 75       52886   51047
Activities for generating funds                          
Resources from other funds                     0   0
Other incoming resources                     0   0
Income from investments     25 16   32 51 311 148 2 585   1178
Total incoming Resources   38611 1151 10098 349 2675 126 311 148 2 53471   52225
                             
Resources Used                            
Cost of Generating Funds                          
Grants             0           0   390
Transferred to other Funds   9893               118 10011   9671
Activities directly related to the work of                        
the church   29494 1216 9372 175 1789         42046   40936
Church Management and administration                   0   0
Other Expenses           240     18008 9101   27349   0
Total Resources used   39387 1216 9372 415 1789 0 18008 9101 118 79406   50997
                             
Net Incoming (Outgoing) Resources -776 -65 726 -66 886 126 -17697 -8953 -116 -25935   1228
Increase in market value of investments                        
Unrealised                          
Balances at 1st January 2008   1750 2549 2875 480 1565 2097 17697 8953 116 38082   36854
Balances at 31st December 2008 974 2484 3601 414 2451 2223 0 0 0 12147   38082

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE      
                   
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS    
    AT 31 DECEMBER 2008          
                   
          Vicars        
Restricted Funds   EF   Disc   Total   Total
      Hills   Fund   2008   2007
                   
Incoming Resources                
Income from investments   34   94   128   113
Total incoming Resources   34   94   128   113
                   
Resources Used                  
Activities directly related to the work of              
the church           0   0
Church Management and administration 34   94   128   113
Total Resources used   34   94   128   113
                   
Net Incoming (Outgoing) Resources 0   0   0   0
                   
Balances at 1st January 2008   965   2612   3577   3493
(Decrease)/Increase in market value of               
Investments - Unrealised -248   -667   -915   84
Proceeds on disposal of investments         0   0
Loss on sale of Investments   0   0   0   0
Balances at 31st December 2008 717   1945   2662   3577

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE        
                     
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS      
      at 31 DECEMBER 2008          
          All saints St Philip        
General Purposes Funds All Saints St.Philip X-Ord X-Ord Other Total   Total
      Ordinary Ordinary Non-Cap Non-Cap Investments 2008   2007
                     
Incoming Resources                  
Incoming Resources from donors                
Planned Giving                  
  Gift Aid Donations   29122 11637       40758   43086
  Income Tax Recoverable 8262 3243       11505   12234
  Other Planned Giving 934 1764       2698   2723
Collections (open plate) 5086 623       5709   5994
Sundry Donations   998 190       1188   755
      44401 17457 0 0   61858   64792
Other voluntary incoming resources                
Fees returned from the Diocese 2954         2954   3036
Donations, Appeals, Grants     2688 4156   6844   8804
Income Tax Recoverable        0   0   0
      2954 0 2688 4156   9797   11840
Incoming resources from operating activities              
to further the Council's objects                  
Church Hall   440 0       440   280
      440 0       440   280
                     
Income from investments                  
Dividend & Interest including any              
reclaimable tax   6 3     219 228   217
      6 3     219 228   217

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE        
                     
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS      
      at 31 DECEMBER 2008          
          All saints St Philip        
General Purposes Funds All Saints St.Philip X-Ord X-Ord Other Total   Total
      Ordinary Ordinary Non-Cap Non-Cap Investments 2008   2007
                     
                     
Resources Used                    
Cost of Generating Funds                  
Stewardship   60 86       146   280
      60 86 0 0   146   280
Grants Charitable Giving                  
National Charities       0 215   215   140
Local Charities       0 70   70   160
          0 285   285   300
Activities directly related to the work of                
the church                  
Ministry - Parish Share 35086 20606       55692   54684
Minisrty - Clergy exps,office exp 3784 2052       5836   5398
Church Running Exps 19453 3334       22787   20668
Minor Repairs   1944 1716       3660   3513
Upkeep of Services   639 375       1014   883
Salaries (incl Choir)   5152 0       5152   4849
Church Hall   541 0       541   718
PCC Property   119 70       189   159
Young People (Sunday sch etc.) 228 134       362   653
Other     -125 674     219 768   1804
      66821 28961 0 0 219 96001   93329
Church Management and administration                
Printing, Stat & Postage 759 446       1205   1910
Bank Charges   368 216       584   156
Audit Fee     597 351       948   783
      1724 1013       2737   2849
                     
Other Expenses - Repair to War Memorial     167     167   9978
                        - Refurb College Rm Toilets   5523     5523   0
        - St Philips Electr & Ceiling     9364   9364   0
          5690 9364   15053   9978

 

Notes to the accounts            
               
FIXED ASSETS            
               
All assets have been fully depreciated        
               
               
EMPLOYEE EMOLUMENTS          
               
Staff costs during the year were made up as follows: 2008 2007  
               
  Wages & Salaries     5152 4849  
  Social Security Costs     0 0  
  Pension Contributions     0 0  
  Benefits in Kind     0 0  
          5152 4849