ALL SAINTS with St. PHILIP, MAIDSTONE
and St. STEPHEN, TOVIL

ANNUAL PAROCHIAL CHURCH MEETING 2011
 

ANNUAL REPORTS and ACCOUNTS 2010

Index

Click on the title to go to the Report

Introduction to the Reports 2010
PCC Secretary's Report
Churchwardens Report
All Saints Deputy Churchwardens Report
St. Philip's Deputy Churchwardens Report
St. Stephen's Deputy Churchwardens Report

Maidstone Deanery Report
Electoral Roll Officer's Report
PCC Treasurer's Report and Accounts 2010

Financial Certificate_2010_

Independent Examiner's Report

Accounts

 

INTRODUCTION TO THE 2010 ANNUAL REPORTS and ACCOUNTS

 

I do welcome these annual reports and commend them to all members of our congregations for reflection. Behind them is much work: on the buildings and general running of our churches by the Wardens and Assistant Wardens, on the financial side by Chris Payne and Lionel Marchant; on the caring and hospitality of our churches so very many persons assist. I do thank everyone for all you have contributed in so many ways to the life of our parish.

 

Much that is important is inevitably not reflected in these reports. Just to name a few things; those people who clean our churches week by week; those who help organize the Infant Sing along, the Primary School Carols and many special services and events, those who undertake minor repairs of a great variety of things.

 

We are continually challenged to raise funds both for our everyday expenses including our Parish Share as well as for repairs and improvements to our buildings. All Saints has now completed and paid for the repair of the South Nave Aisle and the completion of the rewiring of the whole church. Now we seek funds to conserve the chancel wall painting and renew the nave roof.  St Philip’s has seen this year a steady if unspectacular renewing of its facilities as they have worn out.

 

At the same time as maintenance continues the worship and pastoral side of our life continues well. I am so grateful to Priscilla Doe and Clinton Davies for all they contribute to the life of our parish, and also so many of the members of our congregations who contribute so much in the way of caring and helping.

 

At last our new parish school is being built. We had a good ceremony with the Bishop of Dover in November to start the work. We look forward to moving in January 2012. Mollie Neaves as Chair of Governors does so much really important work for the school.

  

We face many challenges ahead. As our accounts show, we have considerable financial challenges. The whole of Maidstone Deanery is finding it difficult to raise the money to pay their clergy. We had in the summer a new Area Dean who is helping greatly to develop good relationships in the Deanery. The Diocese is being reorganized and we look forward to a new Archdeacon of Maidstone in 2011. May God continue to bless us and guide us in the years ahead.

 

Christopher Morgan - Jones

 

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ALL SAINTS with St. PHILIP PCC

 

Objectives and Activities

 

All Saints with St Philip Maidstone and St Stephen Tovil PCC has the responsibility of co-operating with the Incumbent in promoting the whole mission of the Church, pastoral, evangelistic, social and ecumenical in this parish.

 

Structure, Governance and Membership

 

The PCC is now registered with the Charity Commission.  Members of the PCC are either ex-officio or elected by the Annual Parochial Church Meeting in accordance with the Church Representation Rules.  The members of the PCC act as trustees of the registered charity “The Parochial Church Council of the Ecclesiastical Parish of All Saints with St Philip Maidstone and St Stephen Tovil” - Registration Number 1134146.

 

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During 2010/11 the Membership of the Parochial Church Council was:

             

 

All Saints   St. Philip   St. Stephen Until
           
Member Until  Member Until Member  
John Fowler    2011 Michael Hocking  2011 Anne King 2011
Roger Doe 2012 Richard Trottier 2013    
Marguerite Hart 2012 Diane Fletcher 2013    
Peter Richards 2013        
Jane Stevens 2013        

 

Co-opted Christopher Payne 2011

 

Ex-officio

Churchwarden

Mollie Neaves    2011

 

Deputy Churchwardens Deputy Churchwardens Deputy Churchwarden

All Saints                         St. Philip                             St. Stephen

Roger Manuell 2011         Denise Joy       2011             David Freed 2011

Geoffrey Lay   2010         Barbara Cook 2010

 

Deanery Synod

Paul Farrant 2011              David Freed 2011

Paul Fletcher 2011             Lionel Marchant 2011 *

Pamela Ratcliffe 2011

* as a Member of the Diocesan Synod

 

Clergy

The Revd. Canon Christopher Morgan-Jones

The Revd. Priscilla Doe

The Revd. Clinton Davis (Co-opted)

 

Meetings of the PCC

 

The following is a summary of matters discussed during 2010:

 

Total membership of the PCC for the year =22

Average attendance over the year = 14.5 (65%)

 

Correspondence for the PCC should be addressed to the Secretary:

Geoffrey Lay, 37 Hayle Road, Maidstone ME15 6PE

 

Meeting 18 January 2010

 

Attendance:  15

The minutes of the PCC sub-committees were received – Standing Committee 16 November 2009 and the St Philips Church and Centre Committee.  The Treasurer presented the current financial position and the accounts for St Philips Church and Centre were presented.  It was noted that restoration of All Saints had depleted the funds of the PCC.  The planning for Archbishop Courtenay School and future plans for the Area Deanery were discussed.

 

Meeting 12 April 2010

 

Attendance:  10

The Treasurer presented the final accounts for St 2009.  The annual report for St Philips Church and Centre was received.  An additional parent governor for Archbishop Courtenay School was agreed.  Easter services were discussed.

 

Meeting 20 July 2010

 

Attendance:  15

The Treasurer presented the half yearly accounts.  Proposals for reducing the insurance premiums were discussed.  It was decided by vote to maintain the current level of 100% cover.  Problems concerning the grounds of St Philip's and the planning for Archbishop Courtenay School were discussed.

 

Meeting 9 November 2010

 

Attendance:  18

The minutes of the PCC sub-committees were received – Standing Committee October 2010.  The Treasurer presented the current financial position.  Discussions included upgrading the electrics in All Saints tower and porch, the possibility of development on St Philips.

 

Geoffrey Lay

PCC Secretary

 

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REPORT of the CHURCHWARDEN 2010

 

I report on the condition of our two church buildings.

 

All Saints Church

 

During the year we have been addressing matters that are still outstanding in the Quinnquennial Report received from the Architect in 2008. The recommendations of the report are being dealt with in conjunction with All Saints Restoration and Development Trust as finance permits. A New Quinnquennial Report will be required in 2012.

Roofs

All Saints church has seven roofs all of which are inspected during the year by our architect and appropriate church officers. Six of the roofs are lead. Of these six four have been restored over recent years. All Saints Restoration Trust began restoring the south nave aisle roof for which a Faculty had been obtained. This has now been completed but awaiting the Architects defects inspection.

 

a) South Nave roof – The timberwork is now finished and the new lead has been laid. Awaiting Architects defect inspection.  This work cost in the region of £230,000.

 

The main nave roof will need to be patched as some rainwater has come through. The vestry roof remains serviceable for the time being.

 

The Lightening Conductor has passed its annual test and has a valid Certificate.

 

Lighting.

The Lighting in the North Tower and Turret has been completed awaiting final certificate.

 

Rainwater disposal

Rainwater goods leave the church by way of soakaways. The church does not have main drainage.

 

Miscellaneous

The new electrical power and lighting system which was installed in the church in 2008 is working well. This was funded by All Saints Restoration and Development Trust.

 

The Organ

The organ is used on a regular basis and is tuned at least three times each year.

 

Overview

The organ is generally in a good condition but, as with all instruments, regular tuning and maintenance is the key to long-term reliability. The organ is structurally sound and will continue to give good service for many more years. A major dismantling and cleaning overhaul should be considered in about 15 years time. The organ’s great action motors have been re-leathered. The organ should be fully reliable for at least a further five years before further re-leathering is required. It should be noted that the organ blower was installed in 1902 and is therefore 108 years old! The blower is professionally maintained three times a year. Following a failure of the original switching unit (this is the unit that converts our electricity supply from AC to DC which is the supply required by the blower motor) it was necessary for a new unit to be made and installed. Because of the age of the blower it could fail without warning.

 

Fire extinguishers

All Saints has a contract for the supply and maintenance of appropriate fire extinguishers.

 

Churchyard

The churchyard is in the care of Maidstone Borough Council who are regularly advised when trees or vegetation become a threat to the church building. John Grant, the Crime Prevention Officer has given a report on the security of the church and Churchyard.

 

Doors

All doors function as required and are marked as exits on the Emergency Evacuation Plan displayed in the church and in service books as they are printed.

 

Heating

The heating system functions correctly although the temperature in the church does not always reflect this. Normally this is due to the fact that doors are left open thereby allowing heat to exit the building. Actions have been put into place to try and encourage people to close the doors. All Saints Restoration and Development Trust together with our architect are investigating possible improvements.

 

Window ventilators

The window ventilators situated in the chancel roof area function as required.

 

Audio System

The new audio system works in accordance with its specification. However it is dependent on those using microphones to do so correctly.

 

Bells

The bells, fittings and clock are all in satisfactory order.

 

Future repairs and restoration.

Some of the stained glass windows need repair and estimates are being obtained. 

Chancel Wall paintings – The Chairman and Secretary of All Saints Restoration and Development Trust are actively seeking funding for this project. The Conservator has been asked to give an estimate.

Refurbishment of the Refreshment area-

Removal of pews and replacement by chairs – awaiting funding.      

 

St. Philip's Church

 

Quinnquennial Report 

During the year we have been addressing matters that are still outstanding in the Quinnquennial Report received from the Architect in 2008. The recommendations of the report are being dealt with as finance permits. A New Quinnquennial Report will be required in 2012.

 

Roofs

The North and South Elevation roof the gutters have been cleaned and minor repairs carried out.

 

West Porch

Safety work to stonework over the west porch has been carried out.

 

Entrance Hall Ceiling

The ceiling has been satisfactory since the re-cladding, insulated and re-plastering

 

Toilets

The Ladies and Gentlemen’s toilets have been redecorated.

 

Quiet Room and Coffee Bar.

The ceiling in the Quiet Room has had repairs carried out.    Repairs to ceiling in Coffee Bar need to be repaired as soon as funds available.

 

Some of the Buttresses will need re-pointing in the future

 

Lightning conductor

A Lightning Certificate is in place.

 

Rainwater goods generally

Rainwater Down pipes have been repaired.

 

Rainwater gullies

Work has been carried out to clear debris from the Gullies

The building has Main drainage.

 

 

Electrical inspection and report  

Electrical inspection and remedial work has been carried out and an Electrical installation certificate has been issued.  Cost of work £2400

A Portable Safety check has been carried out on electrical appliances.

 

Organ tuning/inspection 

The Organ is used on a regular basis and is tuned three times a year. It is important to ensure the regular use of the organ. Pipe organs contain many parts that will seize up or deteriorate if the organ is not used. Under these circumstances the cost of repair can be considerable.

 

Fire extinguishers   

There is a contract with Kent Fire Protection.

 

Lighting

There is an Electrical Lighting installation Certificate.

 

Vegetation close to church walls 

Regular maintenance and removal of some trunks and clearance of vegetation has been carried out.

 

Doors and door furniture

All doors function as required all have illuminated Exits signs above them.

 

Heating /Boiler 

The Boiler has been replaced together with the replacement of two fan assisted heaters.

The Boiler room has been redecorated.

 

Audio system 

This is used on a regular satisfactory basis

 

Bell frame

St Philips has one bell which is rung regularly.

 

Clock     

Repairs to the Clock have been carried out and further work is expected to the cable when funds are available.

 

The Carpet has been replaced and fitted to the area in front of the Altar.

 

There is Maintenance register and Asbestos register in the church,

 

Every matter that I have reported upon requires the time and skill of a small number of people to mitigate the cost of professional services. To everyone concerned I give my grateful thanks.

 

Mollie Neaves

Churchwarden

 

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REPORT OF ALL SAINTS DEPUTY CHURCHWARDENS

 

2010 was again very busy year for All Saints. The essence of this Report is to inform parishioners of the many events that take place in All Saints during the week of which those who only attend on Sunday may be unaware. In accepting Grant Aid from English Heritage for the restoration of the church we are obliged to ensure that the church is open for visitors during the years.

 

In January and February a small team of helpers began preparing the display for the annual Spring Singalong - this year on the theme of Sing Around Gardens - for Maidstone Area Primary Schools. Every year that passes shows an increase in the imaginative designs by Brian Cannell which are then transformed into ‘real life’ by the team led by Roger Manuell.

 

On Palm Sunday we welcomed for his first visit to All Saints the Rt. Revd. Trevor Willmott, Bishop of Dover at the 9.30am Parish Eucharist for Palm Sunday. In the afternoon All Saints choir sang Stainer’s Crucifixion. The choir sang at every service in All Saints during Holy Week and of course on Easter Day. We are very grateful for their dedication to leading our worship during this special time in the church calendar. Restoration of the south aisle nave roof was completed in March.

 

On the 22nd April the Lord-Lieutant of Kent held his Civic Service in All Saints. This service takes place each year and alternates between Canterbury Cathedral, Rochester Cathedral and All Saints Church. The culmination of the preparation work for the Spring Singalong came at the end of April when for the week beginning the 26th April All Saints welcomed 1,600 children, teachers and helpers from Maidstone Area Infant Schools. The church was again full for the annual St. George’s Day Service arranged by Maidstone Scout Council.

 

In May the Lunchtime Concerts began and the traditional Mayor Making and Civic Services also took place. We also welcomed a choir from Holland who sang during and after a Parish Eucharist.

 

June saw the third Recorder Festival arranged for Maidstone Area Primary Schools. For the first Festival in 2008 we welcomed 438 children which for 2009 increased to 697. The popularity of the Festival with Maidstone Area Primary Schools continued in 2010 when we welcomed 759 children during the week of the Festival. Concerts play an increasing part of the life of All Saints. In June we welcomed again Sutton Valence Choral Society and Maidstone Winds Symphony for concerts. On the 17th June All Saints held its first Open Evening modelled on the Open Evenings organised in Canterbury Cathedral. It is hoped that the Open Evening will become an annual event.

 

In July Graduation Ceremonies for University of the Creative Arts and the European School of Osteopathy were held. The River Festival took place again at the end of July. All Saints church was open to visitors and refreshments were available as well as other ‘money raising’ activities. A total of £1,200 was raised for All Saints Restoration and Development Trust.

 

September saw the conclusion of the 2010 Lunchtime Concerts. As is now traditional the final Lunchtime Concert on the 30th September was an organ recital given by Dr. David Flood the Organist and Master of the Choristers at Canterbury Cathedral. During 2010 the Lunchtime Concerts raised a total of £3,381 for various charities an increase of £272 over 2009. The annual service for the Royal West Kent Regiment took place on the 12th September and All Saints Choristers gave a concert of choral and instrumental music on the 26th September.

 

On the 31st October we were pleased to welcome The Revd. Andrew Sewell to preach at the 9.30am Parish Eucharist. This was the first visit of Andrew to All Saints as the recently appointed Area Dena of Maidstone Deanery.

 

 In November the annual service for the Pickard & Beale group of Funeral Directors was held. Sutton Valence Choral Society also visited us again on the 21st November. On this occasion the choir sang Handel’s Messiah with the innovation that the concert was given by candlelight!

 

December was extremely busy with Christmas Carol Concerts and Services for schools and other organisations although the heavy fall of snow resulted in one of the two Sing Around Christmas carols having to be cancelled as well as the KM Carol Service scheduled for the 4th December. Our own Service of Nine Lessons and Christmas Carol by Candlelight scheduled for the 18th December had to be postponed to Wednesday 22nd December. This gave a concern as to how to publicise the change of date. In the event the service was well supported and we were able to welcome to the service the High Sheriff of Kent Peregrine Massey and Mrs Massey On Christmas Day we were pleased to offer once again the use of the College Room for the provision of Christmas Lunch to those members of our Community not fortunate enough to be able to enjoy the fellowship of a family celebration. This lunch has taken place in All Saints College Room for a number of years originally inspired by Donald Doel, his family and friends.

 

Special functions have been held in the church in aid of All Saints Restoration and Development Trust. The dinners are especially appreciated by those who attend and the Saturday Market also makes a regular and valuable contribution to the Trust. In addition members of All Saints have been kind enough to hold fund-raising events in their own homes. Mote Park saw All Saints choristers taking part in a sponsored bicycle ride which raised £426 for the Trust.

 

Those who use All Saints express appreciation for the welcome they receive and those who come to give concerts are very pleased with the acoustics of the building, the splendid resources of the organ and piano. However they are less impressed with the uncomfortable seating arrangements (the pews!!). Income from the use of All Saints by ‘third parties’ totalled £9,000 in 2010 – a useful contribution to our overall income. To expand the use of the building by ‘third parties’ and to make it more flexible for liturgical use the Trustees of All Saints Restoration and Development Trust along with the Diocesan Advisory Committee are examining alternative seating arrangements.

 

We are very grateful to everyone who gives of their time to ensure that All Saints functions as would be expected of the Parish Church of the County Town of Kent – our clergy, servers, choir and organists, bell ringers, sidesmen, intercessors, readers, Sunday School teachers and helpers, crèche, flower arrangers, church cleaners, the ‘vergers’ at weddings and funerals and others who quietly help in the life of the church. There is always a need for more people to help. If we are to maintain the level of activity that we have now reached it is imperative that new talent is identified and used.

 

Roger Manuell        Geoffrey Lay

Deputy Churchwardens

 

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REPORT OF St. PHILIP’S DEPUTY CHURCHWARDENS

 

As Deputy Churchwardens for St Philip’s we would like to report on the variety of events that have taken place during the year.

 

MISSION AND OUTREACH

The Coffee and Chat Group continues to provide a warm welcome to everyone on a Tuesday morning between 10am and 12 noon.

 

Seedlings (Parent and Toddler) meet on Wednesday mornings providing a safe environment to play and make new friends.

 

Advent and Youth activities numbers attending the Advent group were disappointing however the Valentine activity day saw attendance rise.

 

May Fayre, Michaelmas Coffee morning and Christmas Fayre: again a great success bringing in many new faces within the Parish. A big thank you to everyone who was involved in any way.

 

Social Evenings A variety of events have taken place: St Georges Day, Shrove Tuesday, Quiz night and Carols and mice pies evening.

 

Scarecrow Festival this was held on the weekend of 9th 10th October, Groups who meet in the centre as well as groups within the community were asked to provide scarecrows to represent their organisation .Many people came to search out their scarecrow making the weekend a great success.

 

Worship   Many thanks to our Clergy for their continued support.

The second Sunday service is directed towards families and our uniformed organisations. These services are led by Lay People with assistance from the Guides, Brownies and Rainbows.

Harvest Festival was well attended and our harvest offerings were given to the Trinity Foyer.

 

The Christmas Carols and Lessons service was well attended despite the bad weather, our thanks to the Choir for their contribution to the service and members from the local community for the readings.

 

Christingle Service. The congregation were surprised to learn that they were making their own Christingle to take home, numbers attending were excellent and many good comments were received.

 

The Choir continues to play an exceptional part in our worship under the continued guidance of their Choir Mistress and continue to sing a much wider variety of songs.

Lent Course We thank our Clergy for leading our Lent Course.

 

St Philip’s Church Activities    our thanks to everyone who contributes to our weekly service including our musical accompanists, Choir, Sidespersons, Servers, Readers, Intercessors, Chalice, and providing bread.

 

Legacies   Purchases made so far have been: Contribution to our Parish Share, Boiler, Carpet for the Altar. Altar Frontal, Ceiling. Heating, and Decoration.

 

The Scene Setters   Our thanks to the flower arrangers who provide beautiful displays to enhance our services particularly on special occasions. We thank everyone who provides our tea and coffee after our morning service. Our thanks to the craft group who meet on the second Tuesday of the month who continue to provide items for our fund raising activities.  Twice a year the Big Clean continues to take place to keep our Church warm and welcoming.

 

St Philips Centre The centre continues to thrive and we are most grateful to everyone who takes such an active role in ensuring it is available for use.  Our thanks to our Committee, bookings Secretary, Treasurer and Secretary for their continued hard work. Many thanks to The Friends of St Philip’s committee that have continued to fund-raise for so many of our ongoing repairs that need to be funded. Maintenance is ongoing and our grateful thanks to those who contribute their time and talents to maintaining our building. Gardening and outside maintenance takes place three times a year, a group of parishioners meet on a Saturday morning to maintain the grounds around the Church, this is a sociable event with tea coffee and bacon rolls made available. This year we were fortunate in having a group from the probation service help by removing a tree from the front of the building, they also cleared the patch by the disabled entrance.

 

The list below shows the range of ages and interests we are catering for

Uniformed Groups, Seedlings, Marlin School of Dance, Coffee and Chat, Martial arts group, U3A, N.A.C.R.O, Drama group, Towns Women’s Guild, Craft Group, Maidstone Show Club, and Prayer Group. In addition local groups such as gardening societies and camera club, as well as use by The Collis Millennium Green Trust and Maidstone Borough Council for the local Election Polling Station. We view the centre as providing a need for the local community and would encourage the Parish to use it more.

 

We look forward to continuing to make progress in our aims to be a hospitable place for Worship and to enrich the life of our local Community

 

Barbara Cook                       Denise Joy

Deputy Churchwardens

 

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REPORT OF ST. STEPHEN’S DEPUTY CHURCHWARDEN

 

I report that our regular two-weekly services continued to be supported by a reliable band of worshippers from Tovil and the wider community.

 

Services

We continue to maintain the pattern of a Family Service on the first Sunday of the month and a Family Eucharist on the third Sunday.

All our regular congregation help by contributing to the services in some way, by serving, reading and intercessing, taking the Family Service, and most importantly making the coffee after the service.

 

In May we were pleased to be able to welcome baby Lauren into the Family of the Church, with her Baptism.  Proud grandparents, Marion and Mike, were pleased to have an opportunity to show-off their first grandchild, and it is good to welcome Kate and Graham, who have been returning on a regular basis since.

 

Activities

On the Saturday before Mothering Sunday In March we held our second Mothering Sunday Activity, with children coming to make cards arrange posies and ice biscuits.  This proved successful and we saw some new faces and were able again, to share some valuable time together.

 

In the summer, following the Family Service in July, we met at Teston River Park and shared a picnic, games and enjoyed the locks, taking in the surroundings and having some valuable fellowship time.

 

In December we arranged our usual ‘Come and make your own Christingle’ activity, but unfortunately the weather had other ideas, very seasonal, but a little disruptive.  It also affected our service of Carols and Readings, which was postponed to the

2nd January, but despite the change of date, proved a satisfying conclusion to the Christmas celebrations for 2010.

 

Future

 

We see the building work moving on, roads being made up, foundations being laid and look forward to the time in the future when we will be worshipping in the new school, and hope that at that time we may have further opportunities to attract additional members to our congregations.

 

David Freed

Deputy Churchwarden

 

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MAIDSTONE DEANERY REPORT

 

The membership of Maidstone Deanery is made up of the clergy from the ten parishes and 2, 3 or 4 laity members dependent on the electoral roll of that parish.

 

Deanery Synod Meetings were held in February, May and October Prior to each Deanery Meeting there was a meeting of the Standing Committee.

 

The Maidstone Deanery welcomed one new member:

The Reverend Andrew Sewell as the new Area Dean for the Maidstone Deanery.

 

At all the meetings there were representatives of both clergy and laity from the churches in the Maidstone Deanery.

 

All the meetings commenced with a short act of worship led by the host church

 

For all meetings agendas and papers were circulated, and at the meetings all minutes were approved and signed.

 

 At all the meetings the Treasurer gave a report and the host church gave a parish report.

 

The Mission and Ministry Group that was formed to explore different Deanery models to achieve financial sustainability and greater energy for mission continued to meet regularly during the year and a report was given at each meeting.

 

Meeting on 1 February 2010 at St Luke’s Church

 

At this meeting notice was given that a new Area Dean had been appointed – the Rev Andrew Sewell who comes from Otham and Langley

 

Treasurers Report - the accounts for 2009 were circulated.

 

Notice was given of a visit by the new Bishop of Dover to the Maidstone Deanery on 29th April.

 

A parish report was given by Matt Gallagher

 

Fund Raising Supper

 

On Saturday 22nd May a Fund Raising Deanery Supper was held at All Saints Church Maidstone which raised £650 for the Street Pastors.  A presentation of the Street Pastors role/work was given at the supper by a representative from the Street Pastors.

 

Meeting on 14th June at St Martins Church Shepway

 

Treasurer’s report – Mr Robert Lander reported that the parish levy of £100 had been approved.

 

Mrs Eileen Lander reported that that Church Wardens and Incumbents had been invited to a series of meetings in the Autumn to give details of their parish and discuss their difficulties.

 

Feedback was given of the Diocesan Meeting.

 

Mrs Heather Taylor reported that the visit by the Bishop of Dover had been very successful.

 

The parish report was given by the Rev Joss Walker

 

Meeting on 30th September at St Andrews Church Barming

 

Concern was expressed at the low turnout at recent Deanery Meetings and suggestions were requested for ideas for the content of future meetings.

 

The Treasurer reported that additional money had been received for the Street Pastors Charity. 

 

The parish report was given by Rev Brian Reed and Mr Jin Lakeland.

 

The Rev Andrew Sewell also gave an address.

 

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ELECTORAL ROLL

 

 

-3

 

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

 

 

 

 

 

 

 

 

 

 

 

 

 

All Saints Resident

  40

  30

  46

  41

  33

  41

  40

  38

  37

  36

  36

  39

All Saints Non Resident

  69

  67

  56

  58

  54

  55

  55

  51

  55

  53

  53

  55

St. Philip’s Resident

  58

  53

  60

  60

  59

  54

  53

  40

  40

  36

  37

  41

St. Philip’s

Non Resident

  18

  21

  21

  21

  19

  18

  16

  14

  13

  17

  18

  15

St. Stephen’s Resident

    0

    0

    0

    0

  10

  11

    9

  10

  10

    7

    7

    7

St. Stephen’s Non Resident

    0

    0

    0

    0

    4

    5

    5

    6

    6

    6

    6

    6

Total

185

171

183

180

179

184

178

159

161

155

157

163

 

 

 

Michael Hocking

Electoral Roll Officer

 

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PCC TREASURER’S REPORT and ACCOUNTS

 

2010 has been another challenging year for our Parish. As well as the usual struggle to raise enough income to pay our running costs, we had to sell our remaining long term investments so that the south nave aisle roof repairs at All Saints Church could be carried out with the help of English Heritage AND OTHER Grant making bodies. This leaves the Parish in an even worse financial position than at the end of 2009, with cumulative unpaid Parish Share in excess of £118,000.

 

Rather than concentrate on the negative, however, I invite us to try and find some positives in the figures. Following the 2009 stewardship presentation and campaign, there has been an increase in giving and which I will mention in more detail later. We have also made savings in our expenditure. This increase in giving and saving in expenditure has enabled us to pay an additional £7,233 Parish Share out of ordinary funds in 2010 compared to 2009.

 

The accounts are prepared on an accruals basis. This means they show the position if all income had been received and all expenditure paid by the end of the year. Detailed debtors and creditors arising from this are on page 24. 

 

BALANCE SHEET page 17

 

The Balance Sheet is a summary of the Parish’s net assets. The net assets at 31st December 2010 stood at £-92,420 (2009 £-47,324). Our net liability has increased due to the continued deficits on the ordinary accounts for both All Saints and St Philip’s and the transfer of investments/deposits to All Saints Restoration and Development Trust.

 

STATEMENT of FINANCIAL ACTIVITIES page 18

 

This page is a summary of pages 19, 20, 21.

For a breakdown of General Purposes Funds see page 19

For a breakdown of Other Unrestricted Funds see page 20

For a breakdown of Restricted Funds see page 21

 

STATEMENT of FINANCIAL ACTIVITIES General Purposes Funds page 19

 

This page summarises the Parish Ordinary and Extra Ordinary income and expenditure items that are shown in more detail on pages 22 and 23.

 

Ordinary Income (Page 22)

All Saints (including St Stephen’s)

Planned Giving for 2010 (£44,459) has increased by £1,632 compared to 2009, a rise of 3.8%. Church collections remain unaltered whilst sundry donations have increased by £276 compared to 2009. Income from the College Room was £535 is also up by £95. I would also like to state that collections and giving from the congregation at St Stephen’s totalled £395 (2009 -£300), and only because of limitations in the presentation of these accounts, this amount is included with All Saints income.   

 

St Philip

Planned Giving for 2010 (£21,228) has increased by £5795 compared to 2009. a rise of 37.5%. On the face of it this appears to be a very encouraging development until we look behind the figures – a single anonymous donation of £5,000 (plus £1,400 gift aid) was made during 2010 and without this St. Philip’s planned giving would have gone down by 3.9%. (I’m pleased to report that the same individual has donated a further £5,000 in 2011 – thank you). Church collections and sundry donations taken together are on a par with 2009.

 

Gift Aid

Gift Aid continues to be an important part of our income. From April 2011 the rate at which we can recover Gift Aid reduces from 28p to 25p for every pound donated under the scheme. This will cause our income to drop by about £1,900 in a full year. However, the recent budget indicated that charities would be able to claim back Gift Aid on general collections of up to £5,000 per annum, giving us up to £1,250 of gift aid so offset some of the reduction alluded to earlier. The methodology involved in calculating the amount that can be recovered has yet to be determined by HM Government and is not likely to be implemented until 2013.

 

Ordinary Expenditure (Page 23)

All Saints

Total expenditure for 2010 was £72386, a welcome reduction of £3,004 on 2009, or 4%. The two main areas where savings have been made are Church Running Expenses and Printing, Stationery and Postage. The former is largely due to switching our gas and electric suppliers, whilst the latter’s saving is due to a combination of timing and changing suppliers.

 

St Philip

Total expenditure for 2010 was £32,373 a slight increase of £334 on 2009, around 1%. Whilst there were similar savings in Church running expenses and Printing, stationery & postage as All Saints, there has been an increase in minor repairs, mostly concerning the tower clock.

 

Parish Share

In 2010 we were asked to contribute £64,692 towards the Parish Share, an increase of £648 (1%). We paid £46,304 (72% of £64,692) in 2010 leaving a shortfall of £18,388. In 2009 we paid £39,071 (61% of £64,044), a shortfall of £24,973. Thanks to our increased giving and expenditure savings identified above, we have been able to pay a greater percentage and amount of Parish Share compared to 2009. However, as mentioned at the beginning, our total unpaid Parish Share has increased to £118,304 (page 24).

 

All Saints with St Philip Extra Ordinary Account

This account continues to be used for income and expenditure of a one off nature. The sum of £18,185 was transferred to All Saints Restoration and Development Trust towards All Saints roof repairs. In addition £4,862 was realised from the sale of investments and was forwarded to the same Trust for the same purpose. Both these items were originally from All Saints part of the Fulljames Legacy.

 

STATEMENT of FINANCIAL ACTIVITIES Other Unrestricted Funds page 20

 

Fee Account – This is a clearing account for monies received and paid under the headings shown. It includes PCC Fees earned from weddings and funerals and also monies received from use of All Saints Church by third parties. These fees are transferred to the main PCC account on a regular basis.

 

Community Account – The figures show a small surplus of £36 for the Parish magazine.

 

St. Philip Centre – The Centre has recorded a surplus of £2,875 this year building on the good results achieved in 2008 and 2009. This gives an accumulated fund of £7,939. Some of this will be spent on new flooring in the hall and coffee lounge in 2011.

 

All Saints Church Shop – The shop has recorded a small surplus of £116 after allowing for a donation of £200 to All Saints Restoration and Development Trust.

 

All Saints Bellringers – The accounts show a deficit of £33 for the society.

 

Organ and Choir Fund – the All Saints Organ and Choir fund has now been closed and the balance transferred to All Saints Restoration and Development Trust who have agreed to pay for the running costs of the organ. The balance of £2,186 carried forward relates to St. Philip’s Organ and Choir fund and youth fund.

 

St Philip Legacy – The Parish received two legacies in 2009 totalling £20,000 from Keith Reader and Margaret Standen. A breakdown of the expenditure is shown on page 24. The balance of £4,029 has been earmarked for projects in the first half of 2011.

 

STATEMENT of FINANCIAL AFFAIRS – Restricted Funds page 21

 

These were two small investments held by the Canterbury Board of Finance (CBF) and the Official Custodian for Charities. These investments were sold in January 2010 and the proceeds were passed to All Saints Restoration and Development Trust at the request of English Heritage as part of the agreement to obtain a Grant to repair the south nave aisle roof at All Saints.

 

My thanks once again go to all those who work tirelessly behind the scenes banking and recording monies, keeping accurate records and ultimately helping me to produce these accounts.

 

Christopher Payne

Hon PCC Treasurer

 

Return to index

  

FINANCIAL CERTIFICATE 2010

Registered Charity No. 1134146

 

We certify that the Accounts shown on pages 16 to 24 of this booklet were presented to and approved by the Parochial Church Council of All Saints with St. Philip, Maidstone at a meeting of the Council held at 7.30pm on the 12th April 2010 in St. Philip’s Church Centre, Waterloo Street, Maidstone, Kent.

 

 

Christopher Payne          
Honorary Treasurer
All Saints with St. Philip PCC

 

Lionel Marchant
Lay Vice Chairman

All Saints with St. Philip PCC

 

 

Return to index

 

INDEPENDENT EXAMINER'S REPORT

 

TO THE PAROCHIAL CHURCH COUNCIL OF

ALL SAINTS WITH ST. PHILIP, MAIDSTONE.

 

This report on the financial statements of the PCC for the year ended 31st December 2010, which are set out on pages 17 to 24  is in respect of an examination carried out in accordance with the Church Accounting Regulations 2006 (the Regulations) and section 43 of the Charities Act 1993 (the Act) as amended by s.28 of the Charities Act 2006.

 

Respective Responsibilities of Trustees and Examiner

 

As the members of the PCC you are responsible for the preparation of the financial statements; you consider that the audit requirement of Regulation 5 and Section 43(2) of the Act do not apply.  It is my responsibility to issue this report on those financial statements in accordance with the terms of Regulation 5.

 

Basis of Independent Examiner’s Report

 

My examination was carried out in accordance with the General Directions given by the Charity Commission under Section 43(7) (b) of the Act and to be found in the Church guidance, 2006 edition, issued by the Finance Division of the Archbishops Council.  That examination includes a review of the accounting records kept by the PCC and a comparison of the financial statements with those records.  It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as Trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the financial statements.

 

 

Independent Examiner’s Statement

 

In connection with my examination, no matter has come to my attention:

 

1)   which gives me reasonable cause to believe that in any material respect the requirements

 

·   to keep accounting records in accordance with Section 41 of the Act; and

 

·   to prepare financial statements which accord with the accounting records and to comply with the requirements of the Act,  and the Regulations have not been met; or

 

2)   to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached.

 

 

 

 

Allan R. Hickie ACA

UHY Hacker Young,

Thames House,

Roman Square,

Sittingbourne,

Kent.

 

Return to index

 

ACCOUNTS

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE        
                     
  BALANCE SHEET                
  AT 31 DECEMBER 2010              
                     
    General   Other       Total    Total 
    Purposes   Unrestricted   Restricted   Funds   Funds
    Funds   Funds   Funds   2010   2009
Fixed Assets                    
Equipment   0           0   0
Official Custodian for Charities 0       0   0   5625
CBF Funds   0       0   0   2127
                     
    0   0   0   0   7752
                     
Current Assets                    
Stock     0   299   0   299   47
Cash at Bank and in Hand 7899   20478       28377   48606
Debtors     51   0   0   51    
    7950   20777   0   28727   48653
                     
Liabilities : Amounts falling due                 
  within one year                  
Bank overdraft               0    
Creditors     121147   0       121147   103729
                     
    121147   0   0   121147   103729
                     
Net Current Assets   -113197   20777   0   -92420   -55076
                     
NET ASSETS   -113197   20777   0   -92420   -47324
                       
                     
FUNDS     -113197   20777   0   -92420   -47324

 

      General   Other       Total    Total 
      Purposes   Unrestricted   Restricted   Funds   Funds
      Funds   Funds   Funds   2010   2009
Incoming Resources                    
Incoming Resources from donors 73031   0       73031   85368
Other voluntary incoming resources 4263   0       4263   6987
Incoming resources from operating activities                  
to further the Council's objects   535   62682       63217   65428
Resources from other funds   11468   0       11468   14646
Other incoming resources   4862   0   2918   7780   9325
Income from investments   5   3   11   19   354
Total incoming Resources   94164   62685   2929   159778   182108
                       
Resources Used                      
Cost of Generating Funds   151   0       151   186
Grants       759   200       959   316
Transferred to other Funds   23047   11075   2918   37040   14646
Activities directly related to the work of                  
the church   101801   47896       149697   154272
Church Management and administration 2781   0   11   2792   4367
Other Expenses     22   5878       5900   20218
Total Resources used   128561   65049   2929   196539   194005
                       
Net Incoming (Outgoing) Resources -34397   -2364   0   -36761   -11897
Proceeds on disposal of investments -4862       -2918   -7780   0
profit on sale of investments   -566       11   -555   0
Increase in market value of Investments                  
Unrealised   0       0   0   616
Balances at 1st January 2010   -73372   23141   2907   -47324   -36043
Balances at 31st December 2010 -113197   20777   0   -92420   -47324

 

General Purposes Funds All Saints St.Philip X-Ord X-Ord X-Ord X-Ord Other Total   Total
      Ordinary Ordinary Non-Cap Non-Cap Capital Capital Investments 2010   2009
                         
Incoming Resources                      
Incoming Resources from donors 50787 22244   0       73031   65368
Other voluntary incoming resources 3504   0 759       4263   6987
Incoming resources from operating activities                  
to further the Council's objects   535 0           535   440
Resources from other funds   11333 135           11468   14646
Other incoming resources       0       4862 4862   9325
Income from investments   0 0   1 0 4 0 5   218
Total incoming Resources   66159 22379 0 760 0 4 4862 94164   96984
                         
Resources Used                        
Cost of Generating Funds   64 87           151   186
Grants           0 759       759   116
Transferred to other Funds   0       18185   4862 23047   0
Activities directly related to the work of                    
the church   70572 31229   0       101801   103212
Church Management and administration 1724 1057           2781   4236
Other Expenses         0 0 22     22   12125
Total Resources used   72360 32373 0 759 18207 0 4862 128561   119875
                         
Net Incoming (Outgoing) Resources -6201 -9994 0 1 -18207 4 0 -34397   -22891
Loss on sale of investments               -566 -566   0
Proceeds on disposal of investments             -4862 -4862    
Increase/(decrease) in value of                       
investments               0 0   371
Balances at 1st January 2010   21009 -33941 -13495 -7309 -48379 3315 5428 -73372   -50852
Balances at 31st December 2010 14808 -43935 -13495 -7308 -66586 3319 0 -113197   -73372

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE            
                         
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS          
      AT 31 DECEMBER 2010              
                         
          St Philip All saints   Organ &        
Other Unrestricted Funds Fee Community  Centre Church All Saints Choir  SP Total   Total
      Account Accounts Accounts Shop Bellringers Fund Legacy 2010   2009
                         
Incoming Resources                      
Incoming Resources from donors               0   20000
Other voluntary incoming resources               0   0
Incoming resources from operating activities                  
to further the Council's objects   44347 1141 12754 632 3808     62682   64988
Activities for generating funds                      
Resources from other funds                 0   0
Other incoming resources                 0   0
Income from investments       1   1 1   3   5
Total incoming Resources   44347 1141 12755 632 3809 1 0 62685   84993
                         
Resources Used                        
Cost of Generating Funds                      
Grants             200       200   200
Transferred to other Funds   10885         190   11075   14646
Activities directly related to the work of                    
the church   32753 1105 9880 316 3842   0 47896   51060
Church Management and administration               0   0
Other Expenses           0     5878 5878   8093
Total Resources used   43638 1105 9880 516 3842 190 5878 65049   73999
                         
Net Incoming (Outgoing) Resources 709 36 2875 116 -33 -189 -5878 -2364   10994
Increase in market value of investments                    
Unrealised                      
Balances at 1st January 2010   1216 2452 5064 379 1748 2375 9907 23141   12147
Balances at 31st December 2010 1925 2488 7939 495 1715 2186 4029 20777   23141

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE      
                   
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS    
    AT 31 DECEMBER 2010          
                   
          Vicars        
Restricted Funds   EF   Disc   Total   Total
      Hills   Fund   2010   2009
                   
Incoming Resources                
Other incoming resources   783   2135   2918   0
Income from investments   11   0   11   131
Total incoming Resources   794   2135   2929   131
                   
Resources Used                  
Transferred to other Funds   783   2135   2918   0
Activities directly related to the work of              
the church           0   0
Church Management and administration 11   0   11   131
Total Resources used   794   2135   2929   131
                   
Net Incoming (Outgoing) Resources 0   0   0   0
                   
Balances at 1st January 2010   780   2127   2907   2662
(Decrease)/Increase in market value of               
Investments - Unrealised         0   245
Proceeds on disposal of investments -783   -2135   -2918   0
Profit on sale of Investments   3   8   11   0
Balances at 31st December 2010 0   0   0   2907

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE        
                     
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS      
      at 31 DECEMBER 2010          
          All saints St Philip        
General Purposes Funds All Saints St.Philip X-Ord X-Ord Other Total   Total
      Ordinary Ordinary Non-Cap Non-Cap Investments 2010   2009
                     
Incoming Resources                  
Incoming Resources from donors                
Planned Giving                  
  Gift Aid Donations   33763 14987       48750   42563
  Income Tax Recoverable 9214 4173       13387   12412
  Other Planned Giving 1482 2068       3550   3285
Collections (open plate) 4872 728       5600   5349
Sundry Donations   1456 288       1744   1759
      50787 22244 0 0   73031   65368
Other voluntary incoming resources                
Fees returned from the Diocese 3504         3504   4071
Donations, Appeals, Grants     0 759   759   2916
Income Tax Recoverable        0   0   0
      3504 0 0 759   4263   6987
Incoming resources from operating activities              
to further the Council's objects                  
Church Hall   535 0       535   440
      535 0       535   440
                     
Income from investments                  
Dividend & Interest including any              
reclaimable tax   0 0     11 11   205
      0 0     11 11   205
                     
Other incoming resources                  
Insurance Claim - AS Audio Equipment   0     0   9325
          0     0   9325

 

PAROCHIAL CHURCH COUNCIL OF ALL SAINTS WITH ST PHILIP , MAIDSTONE        
                     
  NOTES SUPPORTING THE STATEMENT OF FINANCIAL AFFAIRS      
      at 31 DECEMBER 2010          
          All saints St Philip        
General Purposes Funds All Saints St.Philip X-Ord X-Ord Other Total   Total
      Ordinary Ordinary Non-Cap Non-Cap Investments 2010   2009
                     
                     
Resources Used                    
Cost of Generating Funds                  
Stewardship   64 87       151   186
      64 87 0 0   151   186
Grants Charitable Giving                  
National Charities       0 759   759   61
Local Charities       0 0   0   55
          0 759   759   116
Activities directly related to the work of                
the church                  
Ministry - Parish Share 40109 24583       64692   64044
Minisrty - Clergy exps,office exp 3977 2241       6218   6393
Church Running Exps 18196 2581       20777   22459
Minor Repairs   665 1179       1844   1897
Upkeep of Services   695 418       1113   639
Salaries (incl Choir)   5821 15       5836   6031
Church Hall   646 0       646   711
PCC Property   94 58       152   199
Young People (Sunday sch etc.) 140 85       225   172
Other     229 69     11 309   667
      70572 31229 0 0 11 101812   103212
Church Management and administration                
Printing, Stat & Postage 678 415       1093   2465
Bank Charges   461 283       744   905
Audit Fee     585 359       944   866
      1724 1057       2781   4236
                     
Other Expenses - St Philips Ceiling (part)           0   2500
         - St Philip Heating (part)           0   300
        - AS Audio Equipment           0   9325
          0 0   0   12125

 

Notes to the accounts          
             
FIXED ASSETS          
             
All assets have been fully depreciated      
             
             
EMPLOYEE EMOLUMENTS        
             
Staff costs during the year were made up as follows: 2010 2009
             
  Wages & Salaries     5836 6031
             
  Soc.Sec Costs, Pension Contrib, Benefits in K 0 0
          5836 6031
             
             
INDEPENDENT EXAMINATION REMUNERATION    
             
Total Resources Used includes the following amount payable in respect of :-
             
  Independent Examination Services   944 866
             
             
             
CREDITORS          
             
  Parish Share 2002-04, 2007-10   118304 99916
  Church Running Exps     1774 2525
  Stewardship